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Home›Courses›Safety Training›OSHA Regulations: General Recordkeeping

OSHA Regulations: General Recordkeeping

25 minutesEN / ES / MLCCSafety Training29 CFR Part 1904 (Recording and Reporting Occupational Injuries and Illnesses)
Quick Answer

OSHA Regulations: General Recordkeeping is a 25-minute online course that trains employees and supervisors on OSHA's injury and illness recordkeeping requirements under 29 CFR Part 1904, including proper use of Forms 300, 300A, and 301. It is designed for safety coordinators, HR professionals, supervisors, and anyone responsible for workplace injury documentation and includes a downloadable certificate of completion.

Course Overview

OSHA's Recordkeeping Rule (29 CFR Part 1904) requires most employers with more than 10 employees to maintain detailed records of workplace injuries and illnesses. These records serve a dual purpose - they help employers identify and correct hazards in their own workplaces, and they provide data that OSHA and the Bureau of Labor Statistics use to track national injury trends. Recordkeeping violations are among the most common citations during OSHA inspections because proper documentation is one of the first things an inspector reviews. Serious recordkeeping violations carry penalties up to $16,550, and willful violations - such as intentionally underreporting injuries - can reach $165,514.

This course trains your team on the practical requirements of OSHA recordkeeping. Your employees will learn which injuries and illnesses must be recorded, how to properly complete OSHA Forms 300 (Log), 300A (Summary), and 301 (Incident Report), when and how to report fatalities and severe injuries directly to OSHA, and how to maintain and post records as required. The course also covers the electronic submission requirements that apply to larger employers in designated high-hazard industries.

What You'll Learn

  • Which employers are required to maintain OSHA injury and illness records under 29 CFR 1904
  • Criteria for determining whether an injury or illness is OSHA-recordable
  • How to complete OSHA Form 300 (Log of Work-Related Injuries and Illnesses)
  • How to complete OSHA Form 300A (Summary) and annual posting requirements
  • How to complete OSHA Form 301 (Injury and Illness Incident Report)
  • Reporting requirements for fatalities (8 hours) and severe injuries including hospitalizations, amputations, and eye loss (24 hours)
  • Electronic reporting obligations under OSHA's updated recordkeeping rules
  • Record retention requirements and employee access to injury records

Who Needs This Training

  • Safety coordinators and safety managers responsible for maintaining OSHA injury logs
  • HR professionals who process workers' compensation claims and track injury data
  • Front-line supervisors who need to recognize and report recordable incidents
  • Office managers at small businesses handling OSHA compliance without dedicated safety staff
  • Operations managers overseeing facilities with 10 or more employees
  • New safety committee members learning their documentation responsibilities

Regulatory Background

OSHA's Recordkeeping Rule (29 CFR Part 1904) requires employers with more than 10 employees in most industries to maintain records of work-related injuries and illnesses using standardized OSHA forms. All employers - regardless of size - must report work-related fatalities within 8 hours and hospitalizations, amputations, or losses of an eye within 24 hours. Establishments with 100 or more employees in designated high-hazard industries must electronically submit detailed information from their OSHA Form 300 and Form 301 to OSHA annually. Failure to maintain accurate records, failure to report severe injuries within required timeframes, or retaliating against employees for reporting injuries are all citable violations. Serious violations carry penalties up to $16,550, and willful underreporting of injuries can trigger penalties up to $165,514 per violation. OSHA's anti-retaliation provisions under Section 1904.35(b)(1)(iv) prohibit employers from discouraging injury reporting through unreasonable procedures or discipline.

Frequently Asked Questions

Employers with 10 or fewer employees at all times during the previous calendar year are exempt from routine recordkeeping requirements (though they must still report fatalities and severe injuries). Certain low-hazard industries listed in Appendix A to Subpart B of 29 CFR 1904 are also partially exempt. However, OSHA can require any employer to keep records through written notification, regardless of size or industry exemption.
A recordable injury must be logged on OSHA Form 300 - this includes any work-related injury or illness that results in death, days away from work, restricted work or transfer, medical treatment beyond first aid, loss of consciousness, or a significant injury diagnosed by a physician. A reportable injury must be communicated directly to OSHA - all fatalities must be reported within 8 hours, and inpatient hospitalizations, amputations, or losses of an eye must be reported within 24 hours.
Employers must post the completed OSHA Form 300A (Annual Summary) in a conspicuous location where employee notices are customarily posted from February 1 through April 30 of the year following the year covered by the summary. The form must be certified by a company executive and must remain posted for the full three-month period. Records must be retained for five years following the end of the calendar year they cover.
Yes. OSHA's anti-retaliation provision under 29 CFR 1904.35(b)(1)(iv) prohibits employers from establishing procedures that would deter or discourage a reasonable employee from accurately reporting a workplace injury or illness. This includes blanket post-injury drug testing policies, disciplinary programs that penalize employees for reporting injuries, and incentive programs that reward departments or teams for having zero reported injuries. Violations can result in citations and penalties.
Establishments with 100 or more employees in designated high-hazard industries must electronically submit detailed information from their OSHA Form 300 Log and Form 301 Incident Reports annually through OSHA's Injury Tracking Application. Establishments with 20 to 249 employees in certain industries listed in Appendix A to Subpart E must submit their Form 300A Summary data electronically. OSHA publishes this data to promote workplace safety transparency.

Related Courses

Safety coordinators responsible for recordkeeping often need complementary training on Incident Investigation: Root Cause to Corrective Action to ensure thorough documentation of the events behind each recorded incident. Supervisors should also consider Introduction to OSHA: General Industry and Construction for broader regulatory context.

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$24.95
per person
Volume Pricing
Team Size Price per Person
1 - 9$24.95
10 - 24$19.95
25 - 49$17.95
50 - 99$17.50
Subtotal $24.95
Language

This course is available in English, Spanish, and Multi-Language CC at no additional charge.

Certificate of completion included. Downloadable upon passing the final assessment.

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$24.95
per person